What we collect when you register, why we need it, who can see it, and how to get it removed.
Kuching Dodgeball Association (KDA), registration number B-SWK-13299, Kuching, Sarawak. Contact dodgeballkuching2022@gmail.com.
When you register for a drop-in, clinic, league or tournament we collect:
Where a particular event requires it, we may also collect date of birth, parental-consent records, medical information or an emergency contact. We collect these details only when they are necessary to run that event safely or meet its requirements.
We also take photographs and video at sessions and events.
We do not sell your information, and we do not pass it to sponsors or third parties for marketing. We don't use your email or phone number for general marketing or newsletters — only for messages related to a session or event you've signed up for.
Registration, payment and refund information is accessible only to core committee members and appointed court coordinators who need it to run activities or manage finances. It is not published.
The player list shown publicly for a session contains only the name or nickname you chose to appear under, and your court and team. Contact details, payment information and receipts are never published.
Our forms and files are hosted through Google Workspace, so Google processes this data on our behalf under its own terms. Your information may therefore be stored or processed outside Malaysia as part of administering your registration and participation.
Access to registration and payment data is limited to the committee members who need it to run sessions and finances. Beyond that, we rely on the security Google Workspace itself provides for the forms and files we use.
Registration, payment, uploaded receipt, parental-consent and incident records are kept for up to five years, or deleted earlier when they are no longer needed. Bank or DuitNow details included in a refund submission or uploaded receipt remain with the relevant record for that period.
We publish photographs and video from sessions and events on our website and social media. If you would rather not appear, tell a committee member at the session or email us, and we will keep you out of published material and remove existing images on request.
The minimum age for KDA activities is 14, although a specific event may set a higher minimum age. We don't knowingly collect participant data from anyone younger than 14. Where a participant is under 18, a parent or guardian may contact us on their behalf to access, correct or delete their information, or to ask that images of them are not published.
You can ask us at any time to show you what information we hold about you, correct anything that is wrong, or delete your details. You can also withdraw your consent at any point — for example, to stop appearing in photos we publish, or to stop receiving messages about future sessions. Email dodgeballkuching2022@gmail.com.
We handle personal data in line with Malaysia's Personal Data Protection Act 2010.
We use Google Analytics to understand which pages people visit and how they use this website. Analytics stays off unless you choose Accept analytics in the website notice. If you accept, Google may receive technical information such as your device and browser details, approximate location derived from your IP address, the pages you visit and how you interact with them. We do not intentionally send registration-form answers, names, email addresses or phone numbers to Google Analytics.
Your analytics choice is stored in your browser. You can withdraw it by clearing this website's stored site data; the choice notice will then appear again. Google may process analytics information outside Malaysia under its own privacy and data-processing terms.
The website links to Google Forms and Google Sheets but does not embed them. It does embed YouTube videos using YouTube's privacy-enhanced mode. Google or YouTube may receive technical information when you open their pages or interact with an embedded video, under their own privacy terms.
We may update this policy. The version published here is the one that applies.
Last updated: 6 September 2026 · Kuching Dodgeball Association, Reg. No. B-SWK-13299